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AGM - 24th August 2016 

Basketball Stadium - 7.00pm

 

Proposed Changes to the constitution to be ratified at AGM listed below: (full constitution can be found on this web site under "about us" menu)

 

4. MANAGEMENT

(a)          The regulation, control and conduct of all business of the Association shall be vested in a Management Committee of the Association with such powers and subject to such limitations as are hereinafter prescribed.

(b)          The positions of the Management Committee are to be filled by members nominated at the Annual General Meeting.

(c)           The Management Committee of the Association shall consist of the Executive of the Association and (at least) seven other nominated members of the Association, as the nominated members of the Management Committee may from time to time appoint. All members, except as hereinafter provided, shall be entitled to vote on any matter before the Management Committee.

(d)          The appointment of any appointed member must be approved by at least two-thirds of a quorum of the Management Committee. Any appointed member shall hold office on the Management Committee until the next Annual General Meeting of the Association and shall then be eligible for re-appointment by two-thirds of a quorum of the Management Committee at the next meeting of the Management Committee.

(e)          The President, or in their absence the vice president shall be chairperson of all meetings of the Association and the Management Committee. The Chairperson shall have only a casting vote.

(f)            The quorum for any meeting of the Management Committee shall consist of at least 3 members of the Association Executive and 4 appointed members entitled to vote.

(g)          The Management Committee shall be empowered to

(1)           appoint and control umpires and referees.

(2)           Control the grading of teams nominated by clubs.

(3)           Appoint Sub-committees and define their powers.

(4)           Establish, amend or repeal such By-Laws and regulations as may be necessary for the control and management of Amateur Basketball games in the Bordertown and District Basketball Association or the conduct of its own proceedings.

(5)           Control all inter-club and representative Association basketball games.

(6)           Grant or refuse applications for clearances lodged by members of clubs, whether such clearances be Inter-club or Inter-Association.

(7)           To appoint any employee of the Association.

(8)           Generally to conduct the affairs of the Association and to exercise all the powers of the Association not specifically reserved from it by this Constitution.

(9)           The Management Committee shall meet at least eleven times each year.

To be changed to:

4. MANAGEMENT

(a)          The regulation, control and conduct of all business of the Association shall be vested in a Management Committee of the Association with such powers and subject to such limitations as are hereinafter prescribed.

(b)          The positions of the Management Committee are to be filled by members nominated at the Annual General Meeting.

(c)          The Management Committee of the Association shall consist of the Executive of the Association and (at least) seven other nominated members of the Association, as the nominated members of the Management Committee may from time to time appoint. All members, except as hereinafter provided, shall be entitled to vote on any matter before the Management Committee.

(d)          The appointment of any appointed member must be approved by at least two-thirds of a quorum of the Management Committee. Any appointed member shall hold office on the Management Committee until the next Annual General Meeting of the Association and shall then be eligible for re-appointment by two-thirds of a quorum of the Management Committee at the next meeting of the Management Committee.

(e)          The President, or in their absence the vice president shall be chairperson of all meetings of the Association and the Management Committee. The Chairperson shall have only a casting vote.

(f)            The quorum for any meeting of the Management Committee shall consist of at least 3 members of the Association Executive and 4 appointed members entitled to vote.

(g)          The Management Committee shall be empowered to

(1)           appoint and control umpires and referees.

(2)           Control the grading of teams nominated by clubs.

(3)           Appoint Sub-committees and define their powers.

(4)           Establish, amend or repeal such By-Laws and regulations as may be necessary for the control and management of Amateur Basketball games in the Bordertown and District Basketball Association or the conduct of its own proceedings.

(5)           Control all inter-club and representative Association basketball games.

(6)           Grant or refuse applications for clearances lodged by members of clubs, whether such clearances be Inter-club or Inter-Association.

(7)           To appoint any employee of the Association.

(8)           Generally to conduct the affairs of the Association and to exercise all the powers of the Association not specifically reserved from it by this Constitution.

(9)           The Management Committee shall meet at least nine times each year.

 

6. ELECTIONS

(a)          The Officers of the Association other than those employed by the Association shall be elected by ballot at the Annual General Meeting and shall hold office until the next Annual General Meeting or until a successor is appointed.

(b)          Written nominations for any position as an officer of the Association must to signed by a member of the Association and must reach the current Association secretary not less than seven days prior to an Annual General Meeting and must to accompanied by written statements from the nominees that they are willing to accept the position if elected.

(c)           Should no nominations be received for any position as aforesaid, the Annual General Meeting shall elect a personal to fill that position.

(d)          The Management Committee may appoint a person to fill a vacancy occurring during the year.

(e)          Employees appointed as officers by the Management Committee shall hold office for such time as the Management Committee shall determine.

To be changed to:

6. ELECTIONS

(a)          The Officers of the Association other than those employed by the Association shall be elected by ballot at the Annual General Meeting and shall hold office until the next Annual General Meeting or until a successor is appointed.

(b)          Written nominations for any position as an officer of the Association must be signed by a member of the Association and must reach the current Association secretary prior to an Annual General Meeting and must to accompanied by written statements from the nominees that they are willing to accept the position if elected.

(c)          Should no nominations be received for any position as aforesaid, the Annual General Meeting shall elect a personal to fill that position.

(d)          The Management Committee may appoint a person to fill a vacancy occurring during the year.

(e)          Employees appointed as officers by the Management Committee shall hold office for such time as the Management Committee shall determine.

 

10. ANNUAL GENERAL MEETING

(a)          The Annual General Meeting shall be held on, or before October 31, in each year.

(b)          Every Annual General Meeting shall be convened by Advertisement in one paper published in Bordertown, or by such other means as the Management Committee may determine. Such advertisement, or such notice by circular or other means, shall be given at least seven clear days prior to the meeting.

(c)           All members of the Association are eligible to attend the Annual General Meeting and the order of business at the Annual General Meeting shall be as hereunder:

(a)           Minutes

(b)           Presentation of Annual Reports

(c)           Election of President and Vice President and other Officers (if required)

(d)           Election of Management Committee members

(e)           General Business

(d) VOTING

Only the members over the age of 16 of the Association other than the Chairman for the time being, and the nominated members (as defined) for the preceding year shall be eligible to vote at an Annual General Meeting. Voting at the Annual General Meeting shall be by show of hands but any five (5) members present and entitled to vote may demand a poll, which shall forthwith be taken by a secret ballot, and the result declared by the Chairman. In the case of equality of votes, the chairman shall have the casting vote.

(e)           QUORUM

30 persons are eligible to vote and shall form the Quorum.

To be changed to:

10. ANNUAL GENERAL MEETING

(a)              The Annual General Meeting shall be held on, or before, October 31 in each year.

(b)              Every Annual General Meeting shall be convened by Advertisement in one paper published in Bordertown, or by such other means as the Management Committee may determine. Such advertisement, or such notice by circular or other means, shall be given at least seven clear days prior to the meeting.

(c)              All members of the Association are eligible to attend the Annual General Meeting and the order of business at the Annual General Meeting shall be as hereunder:

(f)         Minutes

(g)       Presentation of Annual Reports

(h)       Election of President and Vice President and other Officers (if required)

(i)         Election of Management Committee members

(j)         General Business

(d) VOTING

Only the members over the age of 16 of the Association other than the Chairman for the time being, and the nominated members (as defined) for the preceding year shall be eligible to vote at an Annual General Meeting. Voting at the Annual General Meeting shall be by show of hands by any five (5) members present and entitled to vote may demand a poll, which shall forthwith be taken by a secret ballot, and the result declared by the Chairman. In the case of equality of votes, the chairman shall have the casting vote.

(e)           QUORUM

10 persons are eligible to vote and shall form the Quorum.

 

12. SECRETARY

(a)              The Secretary shall take charge of all books and documents of the Association. He/she shall be responsible for the compilations of all records of the Association, and shall at times be directly responsible for the entry in the various books of the Association of all things done for or on behalf of the Association.

(b)              The Secretary shall furnish to the Management Committee on demand, a complete report of all matters, transactions or things relating to the affairs of the Association, over which he/she may have control or of which he/she may have knowledge.

(c)              The Secretary shall convene all meetings of the Management Committee, and all other meetings of the Association.

(d)              The Secretary shall be empowered to issue official receipts on behalf of the Association.

(e)              The Secretary shall be authorised to operate a Petty Cash account in accordance with a system determined by the Management Committee.

To be changed to:

12. SECRETARY

(a)          The Secretary shall take charge of all books and documents of the Association. He/she shall be responsible for the compilations of all records of the Association, and shall at times be directly responsible for the entry in the various books of the Association of all things done for or on behalf of the Association.

(b)          The Secretary shall furnish to the Management Committee on demand, a complete report of all matters, transactions or things relating to the affairs of the Association, over which he/she may have control or of which he/she may have knowledge.

(c)          The Secretary shall convene all meetings of the Management Committee, and all other meetings of the Association.

(d)          The Secretary shall be empowered to issue official receipts on behalf of the Association.

 

13. TREASURER AND FINANCE

            The Treasurer shall

  1. Have the charge and custody of all moneys belonging to the Association and shall pay all moneys received by him/her to the credit of the Association's Bank Account.
  2. Submit to each and every meeting of the Committee a statement of Receipts and Expenditure covering the period to within three days of the meeting.
  3. Make all payments authorised by the Management Committee.
  4. Keep proper books showing the Association's financial transactions.
  5. Issue numbered receipts for all money received from the Secretary or any other source. For this purpose the official receipt book of the Association shall be used on all occasions.
  6. Furnish to the Management Committee at the meeting prior to the Annual General Meeting, a detailed report of the Association's financial position. Such report shall to accompanied by a balance sheet and statements of accounts duly audited and certified by the Association's auditors.

 

  1. All cheques shall be signed by any two of the Management Committee of the Association. Cheques payable to the order of the Association shall be signed by the Secretary or Treasurer.
    1. The accounts and books of the Association shall be open to inspection at such times and by such persons as may be determined by the Management Committee.
    2. The Association's Financial Year shall commence on the first day of August in each year and terminate on the thirty-first day of July each year.

To be changed to:

13. TREASURER AND FINANCE

1.     The Treasurer shall

(a)       Have the charge and custody of all moneys belonging to the Association and shall pay all moneys received by him/her to the credit of the Association's Bank Account.

(b)       Submit to each and every meeting of the Committee a statement of Receipts and Expenditure covering the period to the end of the previous month.

(c)       Make all payments authorised by the Management Committee.

(d)       Keep proper books showing the Association's financial transactions.

(e)       Issue numbered receipts for all money received from the Secretary or any other source. For this purpose the official receipt book of the Association shall be used on all occasions.

(f)         Furnish to the Management Committee at the meeting prior to the Annual General Meeting, a detailed report of the Association's financial position. Such report shall to accompanied by a balance sheet and statements of accounts duly audited and certified by the Association's auditors.

  1.  All account transactions to be completed by the Treasurer. All cheques to be signed by one nominated authorised member.
  2. Access of financial accounts to be provided to the Management Executive.
  3. The accounts and books of the Association shall be open to inspection at such times and by such persons as may be determined by the Management Committee.
  4. The Association's Financial Year shall commence on the first day of August in each year and terminate on the thirty-first day of July each year.

 

18. HONOURARIUM

The first meeting of the Management Committee to be held after the Annual General Meeting may by resolution fix an honorarium for the Secretary Treasurer or Auditors of the Association and any other person who the Management Committee considers, by his/her efforts in the previous year on behalf of the Association, is worthy of an honorarium.

To be changed to:

18. HONORARIUM

The first meeting of the Management Committee to be held after the Annual General Meeting may by resolution fix an honorarium for the Secretary of the Associationand any other person who the Management Committee considers, by his/her efforts in the previous year on behalf of the Association, is worthy of an honorarium.