President         

The President plays a crucial role in ensuring the ongoing good governance of the Club and with the Executive Committee has overall responsibility in seeing the Club is run efficiently administratively, financially, and socially. 

Provides leadership and direction to the Club’s Committee, office bearers, officials, and members. Ensures the Club meets its obligations to its members and is run in accordance with the Constitution. Acts as chairperson at all executive, special and committee meetings and the Annual General Meeting. 

Must be able to effectively communicate.

Vice President

The Vice President assists the President in the management and administrative operation of the Club and provides leadership and support to members. In the absence of the President, the Vice President will take on the role and activities of the President, with their full authority.

Secretary

The Club’s Secretary is responsible for the efficient management, coordination, communication, and smooth running of all administrative tasks. Issues notices of meetings and prepares and distributes meeting agenda. Records minutes of meetings and distributes to all Committee members in a timely manner and no less than 7 days before the next meeting. Collect, record and report on all inward and outward correspondence. Be responsible for the safe custody of books, documents, and securities of the Club.

Treasurer

The Treasurer plays a crucial role in ensuring the ongoing financial stability and viability of the Club through effective and transparent management of Club funds. Together with the Executive Committee, the Treasurer is responsible for the financial management and sustainability of the Club. 

The Treasurer keeps accurate up-to-date records and all documentation for payments made including receipts, invoices, and statements. The Treasurer ensures all payments are approved or ratified by the Executive Committee and recorded in the minutes of the meetings. Ensures all signatories are up to date and registered with the bank. Safeguards online banking information (ie: login and password). Presents regular breakdowns and financial reporting of income and expenditure to the Executive Committee. Prepares and presents financial statements to committee meetings and for the annual report. Prepares annual financial accounts for auditing and provides the auditor with information as required. The Treasurer needs to have financial management skills to complete core tasks and if not, they will be provided with the relevant training for this area of responsibility.

General Committee Members

• Support the Executive committee and take on other roles as required
• Attend committee meetings
• Undertake tasks to assist the Executive
• Undertake tasks to run or assist fundraising activities