21/01/2013: Committee meeting #1, 2013

Attending:  Kelley, David, Yami, John, Natasha
Apologies:  Rochelle, Jo, Karen, Ruth, Pete
  • See Treasurer's report, submitted 17/01/2013
  • Venue:  Vanilla Cakes & Lounge, Eaton Mall, Oakleigh
  • Meeting opened 19:05
  • Initial discussion regarding status of Club Constitution
    • John suggested that a folder - both in hardcopy and electronic form -  should be initiated and maintained into the future
  • Discussion regarding Club structure and procedures
    • Purpose of individual committee positions
    • Need to locate a copy of the Constitution if possible.  Will try the bank.
      • Action:  David to ask bank if they have a copy of the Constitution
    • Agreed to formalise some of the procedures that have been conducted informally in the past.
      • Need to prepare short job description for each committee member
    • If not already done, prepare a rough budget for the coming year
      • Action: Discuss with Jo at next meeting.
    • Need to carry out a stock take of uniforms and equipment
      • Action:  Pete to compile list of equipment held and distribute first-aid kits (including hypo-allergenic bandages)
      • Action:  Pete to obtain better quality balls
      • Action:  Natasha to compile and maintain uniform list
    • Need to organise a workshop with coaches
      • Action:  David and John to organise meeting with coaches to give them guidance, determine their needs.  Offer Level 1 First Aid to coaches.
    • Involve coaches in reporting results for the website, disseminating information, etc.
      • Action: Yami to forward start-of-season email to coaches to John
    • General
      • Action: David to determine and forward coaches' emails to John
    • Membership issues
      • Need to maintain player privacy
      • Organise for destruction of past-year registration forms
        • Action: Raise these issues with Jo at next meeting
    • Next meeting: 18 February
      • Action: David to send email by 28/01.  Request report from those not able to attend.
    • Meeting closed at 20:35



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