Yarrambat Basketball Club registers teams to compete in the Diamond Valley Basketball Association (DVBA) - Junior Domestic Competition, consisting of age groups from Under 8's through to Under 18's for both Boy's and Girls.  As part of this requirement the Club is required to forecast for the following season's team requirements and make payment to DVBA in advance for each team to be able to compete.

Towards the end of each season (around May and November), the Club collects registrations (including registration fees and regular season game fees) from players wanting to participate in the upcoming season. The Boy's and Girl's Co-ordinators form teams from the registered players in accordance with the Team Selection Policy.  Players who have not registered or not paid will not be placed into a team.  Players registering after registration cut-off dates will only be placed into a team if a suitable vacancy is available.

Co-ordinators invest a major commitment into producing the Teams for the following season.  Withdrawals after the selection process has begun may not only impact on the player being withdrawn, but can have a flow on effect across the whole age group; and in some cases across other age groups.  The Refund Policy has been specifically designed to minimise the impact of withdrawals.

Policy

With the introduction of upfront fees, combining both registration and games fees, there will be no refunds of game fees offered for missing games.

The policy for withdrawals at different stages of the season are:

Withdrawal prior to the cut-off date for registration - Registrations withdrawn prior to the cut-off date have minimal impact to team selection and a full-refund will be provided;

Withdrawal after registration cut-off date and prior to teams being published - Registration withdrawals at this stage can impact across many teams and creates additional work for co-ordinators. An administration fee of $50 per child withdrawn will be deducted from the registration fees to be refunded;

Withdrawal after teams being published and prior to season start - Player withdrawals at this stage can significantly impact across many teams and creates additional work for co-ordinators, team managers and coaches. An administration fee of $100 per child is deductible from the amount of the refund;

Withdrawal after season start - Once the season commences, player withdrawals are very disruptive to coaches and place the team at risk of Walkover fines. Emergency players are often required causing additional work and stress for team managers, coaches and co-ordinators. As a consequence, no refunds are payable after the season begins; and

Medical Withdrawal - If the withdrawal is due to extenuating circumstances that is medically related and can be substantiated by a doctor's certificate, a pro-rata refund may apply and each case will be assessed on its merit.

PLEASE NOTE: Clearances (inter-club transfers) will not be issued if any Payments are outstanding due to withdrawal.